By Laws

• Tentative Timeline for 2027 Chair and Executive selection process:
  • April 1: Chair/Executive applications available
  • April 26: Both applications due
  • April 27: Chair interview and selection
  • April 29-May 3: Executive interviews and selection
  • May 14: Transition meeting
• Tentative Timeline for 2026 -2027 Committee selection process:
  • August 28-30: Committee Informationals each night
  • August 28 around 10 pm: Committee Application drops
  • September 3 at 5 pm: Committee Application due
  • September 5-10: Committee Interviews
  • September 13 at 10 am: Committee Decisions sent out

Chair Selection: Upon the submission of an application, the committee advisor, outgoing Chair, and new Student Body President will interview applicants. The interview lasts approximately 30 minutes and covers past leadership experience, committee involvement, leadership philosophy, and time commitments. Upon selection, the new Chair (hereafter referred to as the Chair) is responsible for reviewing the applications for the Executive team.

Executive & Vice Chair Selection: The specifics for evaluating Executive applications are at the Chair’s discretion, acting with the advisor. Following the application review, candidates will be interviewed in 20-minute intervals by the Chair and advisor. Interview questions consist of leadership philosophy, personality strengths, and subcommittee goals. The selection panel aims to choose the most qualified applicants who also complement one another to form a well-rounded, diverse Executive team.

Transition Process: Once the new Executive team is selected, applicants are notified by letter, and a transition meeting is held with the advisor, the outgoing and incoming Chairs, and the outgoing and incoming Executives. This meeting bridges the gap between leadership teams. Every process of the year—including subcommittees, retreats, selection, and the ceremony—is analyzed to identify necessary changes for the following year. Job notebooks are exchanged, and each subcommittee team meets to pose questions and offer support.

Approximately four hours should be allocated for the transition meeting. Attendance is required for both outgoing and incoming committee leadership.

With the exception of April 21, the selection process is the most important event of the year for the Muster Committee. Held in September, the following procedure ensures fairness and objectivity. All information revealed in written applications and interviews must be kept strictly confidential among the Executive team.

Confidentiality must be maintained at all times; information should not be discussed with outside parties or committee members once the process is complete. Executive members must not reveal details that might give applicants an unfair advantage. Any breach of confidentiality will subject the Executive or Chair to a review process detailed in the bylaws.

• Applicants apply via Get Involved; identifying components are removed for the initial round to ensure anonymity.

• The Executives and the Chair evaluate and score each application essay.

• Freshmen are ineligible to apply for the Muster Committee.

• The Chair compiles the scores and sorts applicants in descending order.

• The committee interviews roughly twice as many applicants as there are open positions, starting with the highest-scoring applicants.

• All applicants receive an email regarding their interview status; those selected will use a sign-up document for time slots.

• Executives must maintain a professional demeanor, treating all interviewees equally to avoid favoritism.

• Three members of the Executive team, including the Chair, must be present at each interview. A fourth member should ideally act as a greeter.

• Each candidate is asked five questions. Except for the first question, all responses are scored equally to provide an overall “interview score.”

• The Chair collects all score sheets to compile final results.

• Application and interview scores are combined. Members are chosen based on high scores.

• Returning members are evaluated by their scores and their end-of-year evaluations.

• Before finalization, grades must be verified to ensure they meet Student Government guidelines.

• An Executive may challenge an applicant based on documented poor performance in other organizations, ethical concerns, or relevant events deemed appropriate by the advisor and Chair.

• One member of Fish Aides will be chosen to serve on the committee and is held to the same standards as other members.

• Two alternates are selected using the same criteria. If an invitee declines, an alternate is invited. Alternates’ identities remain confidential.

The host selection process, held at the start of the spring semester, follows strict procedures to ensure objectivity. All application and interview details are confidential.

• Applicants provide their University Identification Number (UIN) on pages following the cover page. Cover pages are removed upon receipt to ensure anonymity.

• The Host Coordinators and Roll Call & Families (RC&F) Executives evaluate the applications.

• Applicants are interviewed in descending order of their application scores, with roughly twice as many interviewees as there are positions.

• UINs are posted in the Student Government office for interview sign-ups.

• Three members of the Executive team or the RC&F subcommittee must be present for each interview.

• Candidates are asked four questions. Except for the first question, all responses are scored equally.

• Score sheets are collected by the Chair, RC&F Executives, or Host Coordinators.

The application score will be added to the interview score. Hosts will be chosen according to high scores. Applicants with the highest score will be invited to be in the Host program, assuming there are no disciplinary problems or past unpleasant incidents involving the Muster Committee.

Before finalizing the list, grades must be checked and verified that they fall under the Student Government guidelines.

During the final selection process, a member of the Executive team may challenge any of the applicants who made the cut. A challenge may be based only upon prior knowledge of an individual’s poor performance within a student organization at Texas A&M, facts displaying an applicant’s weak ethical character, or a relevant event deemed appropriate by the advisor and Chair.

External Relations Coordinator (1)

Coordinates with all external contacts including the Battalion and KBTX to attend interviews on behalf of Muster and provide written statements. The External Relations Coordinator creates the Muster Program, Family Welcome Packet, and handles the printing & stationery needs for the committee. They coordinate with affiliate organizations such as the Brazos County A&M Club, Aggie Moms’ Clubs, and The Association of Former Students to expand the outreach of Muster community-wide.

Traits: Personable, Good public speaker

Internal Relations Coordinator (1) 

Coordinates all awareness & marketing efforts within the committee, including but not limited to working with RCO for promotion of the Muster Barbecue, RC&F for marketing of the Host program during HAW (Host Awareness Week), and all other subcommittees in need of promotional material or graphic content. The Internal Relations Coordinator works closely with the Awareness Coordinators to ensure consistency within media content. This individual will be responsible for designing and ordering all PR and merchandise for the committee.

Traits: Organization, Flexibility, Canva Prince/Princess

Social Media Coordinator (1)

This individual is responsible for all aspects of the creation of social media marketing done through the Aggie Muster Instagram and website.  They will design and plan out all posts, ideas, and captions that will go out for marketing/promotional material. They make Muster known through these entities as well as videos they assist other positions in creating through the A&M subcommittee and the rest of the Aggie Muster Committee.

Traits: Organization, Dependability, and knows their way around Canva

Awareness Coordinators (2) 

Awareness Coordinators are responsible for planning and executing Spring Awareness Week as well as any additional student awareness programs or training – this includes creating and ordering all promotional items, organizing speaking engagements with student organizations, and coordinating with the rest of the committee and hosts to speak on behalf of Muster to these organizations. Awareness Coordinators will keep track of all Host SAW hours, and work closely with the Internal Relations Coordinator for HAW. They also head all training for SAW for hosts and the committee. Awareness coordinators will work as a team to foster the connection between the student body and the Muster tradition.

Traits: Organized, Can command a room, personable

Ceremony Event Coordinators (2)
Coordinates all the aesthetic aspects of the Muster ceremony. Obtains flower donations, orders flowers and candles for the ceremony. Designs and obtains family gifts. Gathers materials/delegation of corsage making, organizes and prepares Thank You’s.

Traits: Organized, self-motivated, and an eye for aesthetics.

Family Welcome Coordinator (2)
Organizes and implements the Family Welcome Process. Delegates and trains committee members for the positions they will be assigned for the night of the ceremony/for the family welcome process on April 21st. Prepares and presents a Family Welcome presentation for the Committee and Hosts. Organizes the Reed Training for Hosts.

Traits: Comfortable presenting, Task delegation and People organization skills.

Facilities & Seating Coordinator (2)
Liaison between the Committee and Reed Arena. Coordinates with Reed Arena staff to organize all events at Reed Arena including meetings, Host Trainings, and the events of April 21st. Coordinates with singing groups and contacts RV’s and the Buglers. Prepares RV Training. Responsible for risk management paperwork for all Muster Events. Oversees and implements best practices for all facilities used by the committee before and during the ceremony.

Traits:  Able to build and maintain rapport with various groups throughout the year, people organization skills, logically minded.

Philanthropy & Alumni Coordinator (1)

Oversees relations with former committee member alumni; creates a newsletter about current Muster committee for past committee members; organizes the slideshow/video to be shown at Speaker Dinner. This person will also implement leadership development components for our committee, both for a virtual and in person setting.

Traits: Detail-oriented, self sufficient, proactive, independent worker and hardworking

Committee Relations Coordinator (1)

Locates a place to host Speaker Dinner the week of Muster; organizes the menu, cost of the dinner, payment method, and decorations; creates invitations for the Speaker Dinner and place setting cards for all committee members; arranges for guest speakers to speak at GCM’s about Aggie Muster; plans Post Post Muster Reception, Coordinates internal committee affairs.

Traits: Eloquent, diligent, professional, personable, communication skills, good time management and comfortable with coordinating events from logistics to aesthetics

Speaker Liaison (1)

Contacts the Speaker and updates him/her on committee progress during the Spring; obtains copies of the Speaker’s letter for the Family Packet; ensures the Speaker’s accommodations are in place for April 20th-22nd; knows Speaker’s whereabouts on 21st and 22nd at all times; plan gifts (ideas and donations, etc.), collects letters and scrapbook pages from every committee member and compiles into a scrapbook to be given to the Speaker; purchases flag and case to give to Speaker; presents gift, scrapbook, and flag to Speaker at Speaker Dinner.

Traits: Eloquent, confident, professional, mature, charming, and autonomous

Reunion Class Liaison (1)

This person serves as the official link between the Aggie Muster Committee, the Association of Former Students, the Reunion Class’ Class Agents/Reunion Planning Committee and individual members of the Reunion Class. He/she will work closely with these entities to coordinate the 50-year reunion, including the BBQ, flag raising ceremony, and other reunion events. Throughout the year, this person will conduct interviews and do research to compile stories, pictures, and key events that shaped the Reunion Class’ time at Texas A&M to be present to the student body through different avenues, with the main one being the collection on display in the Flag Room the week before Muster.

Camaraderie Coordinators (2)

These coordinators are responsible for all aspects of the BBQ, including working with Dining Services, Tailgate Guys, Rudder Complex, Transportation Services, and AFS, all in the coordination of the BBQ for the 50-year reunion class. This also includes designing BBQ posters and other marketing materials. These coordinators will recruit the entertainment, serve as the MC for the BBQ, and get to interact with the 50-year reunion class throughout the year.

Roll Call Coordinators (3)

Maintains formal contact with Honored families; compiles the campus and worldwide Roll Calls; works 4-6 hours per week at the Muster desk; provides weekly roll call updates to executives; responsible for sharing Roll Call stories with the committee.

In taking on this role, there is a large emotional component that applicants should be aware of. It is important to maintain professionalism, while being compassionate towards the grief and needs of the family. Please note that this is a partnership, within a very tight-knit sub-committee, so working with others and personal responsibility are key. Proficiency with excel is recommended.

Reflections Display Coordinators (2)

Dedicates creativity to establishing the Reflections Display as another Aggie tradition; compiles, prepares, stores, and returns materials displayed after the Muster ceremony; facilitates awareness of this event to current students and Honored families. Prepares for the possibility of creating a virtual Reflections Display, even if there is an in-person one. Potentially working with the Association on the MusterLive site. Expect to spend 3-5 hours a week usually, and an upwards of 8 hours a day in the flag room the week of Muster.

In taking on this role, there is a large emotional component that applicants should be aware of. You will be handling objects that mean a lot to the families, so being responsible and well-organized is crucial for this position. Please note that this is a partnership, within a very tight-knit sub-committee, so working with others well is key.

Host Coordinators (2)

Design/revise/execute the entire Muster Host selection process, including conducting and overseeing the informational, applications/interviews, and training; maintains all contact with the Hosts and makes sure they are prepared for the Muster ceremony.

Although this role may seem straightforward, it is key to be aware of the many details that go into running a successful Host Program. It is necessary to be very well-organized and a strong communicator within the partnership, the sub-committee, and the Program. You will be managing a large number of people, who will most likely have a lot of questions and concerns regarding their role.

• Be present, whether that’s virtual or in person.
• Thrive within an adapting and evolving environment
• Be ready to work and put your time into Muster
• Humility in the opportunity provided
• Commit to teamwork and inter-committee relationships
• Be early and prepared
• Be a good steward of the Muster tradition
• Enjoy the small moments
• Willingness to learn from this tradition and each other

• Pick up the slack
• Communicate where you are at with your job and your life
• Be upfront and honest
• Be available for one another
• Be early and prepared
• Recognize individual worth and gifts of each person on our Exec team
• Stay optimistic!!!!
• Be willing to invest in each other and build strong relationships
• Be able to fight for unity within the team
• Embrace the responsibility of managing people instead of managing tasks

• Be transparent
• Be reliable when problems arise and in the good times
• Be comfortable with accountability
• Be ready and prepared
• Don’t forget to have fun in your position
• Don’t forget that exec is here to help.
• Delegate when necessary
• Be prepared to advocate on behalf of the organization

• Be open with us
• Share your past Muster wisdom with us to allow us to build context
• Challenge and support
• Being transparent with us this year more than ever as we navigate the challenges ahead
• Push for creativity in our solutions

Awareness Executives:

Design and order committee fleece or sweatshirts to distribute to committee members at the Fall Committee Retreat, oversee selection of the Muster Quote.

Programs Executives:

Attend all applicable Reed Arena Meetings (Key Reed Meetings).

Roll Call & Families Executives:

Update Roll Call database prior to selection of new Roll Call Coordinators

Speaker Executive:

Once the Speaker has been chosen, organize an event to formally invite the selected speaker candidate.  This is usually an informal event attended by the Chair, advisor, and speaker selection subcommittee.

Maintain formal correspondence with members of the A&M community who wish to contribute to the Speaker Selection process.

Reunion Class Operations Executive:

Attend all Camaraderie BBQ and fifty year reunion class meetings.

The Muster Committee attendance policy is as follows, and will be adhered to strictly:

• All meetings, both sub-committee and general committee, are mandatory.
• All days of the Spring and Fall retreat are mandatory.
• You are responsible for arriving to meetings on time and prepared.
• Two tardies are equivalent to one absence.
• Two unexcused absences will subject committee members to the Aggie Muster Committee Review Process, where potential removal from committee will be determined.
• Unexcused absences from sub-committee meetings and general committee meetings will count toward overall absences.
• If you cannot attend a meeting, you must have an excused absence, defined as:

1. A University-Excused Absence.
2. Absence for a University Sponsored or University Authorized Event.
3. An occasion approved by the Executive committee and/or the advisor.

• In any case other than an emergency, you must give a minimum 24 hour notice to your Executive before any absence, regardless if it is excused or not.
• If you miss a meeting, you are responsible for remaining up to date on the information covered at the missed meeting.

This policy is in place to benefit the Aggie Muster Committee, the reunion class, the families of Aggies being honored, and all Aggies who participate in the Campus Muster ceremony. The job of the Aggie Muster Committee requires full dedication and a tremendous sense of responsibility.

In order to maintain the integrity of the Aggie Muster Committee and the tradition which it upholds, I ______________________, agree to the Aggie Muster Committee Attendance Policy. 

Signature_____________________________

Date__________________

Ultimately the Chair and Advisors oversee all interaction with the media, from the Battalion to the Associated Press. However, the External Relations Coordinator handles some interaction with the media as well, typically in the form of our awareness push. At the beginning of the year we go over how to handle phone calls, emails, or personal invitations to speak to the media. Committee members are directed to their Executives, Executives then filter the message to the Chair and Advisors.

The Muster Committee behavior and alcohol policy is as follows, and will be adhered to strictly:

• All committee members are expected to maintain a professional appearance and attitude when working with all contacts for the planning of Muster.
• All committee members are to attend Aggie Muster Committee sponsored events and those campus events in which we are representing the Aggie Muster Committee or the Student Government Association free of the influence of any substance.
• All meetings, socials, and retreats are to be alcohol and drug-free events.
• Any violation will be reported through any member or the Executive team to the Chair and Advisor.
• Consumption or promotion of alcohol, drugs, or any other age-restricted or illicit paraphernalia products while wearing Muster apparel is strictly forbidden.
• Breaking confidentiality as a chair, executive, or committee member is grounds for potential removal in addition to other punishment. Confidentiality can be applied, but not limited, to committee selection process, host selection process, and roll call name criteria. Breaches in confidentiality are grounds for termination of membership in the Aggie Muster Committee.
• Failure to adhere to the Aggie Muster Committee Behavior Policy will subject committee member to potential removal through the Aggie Muster Committee Review Process.

This policy is in place to benefit the Muster Committee, the reunion class, the families of Aggies being honored, and all Aggies who participate in the campus Muster ceremony.  The job of the Aggie Muster Committee requires complete professionalism and appropriate behavior.

In order to maintain the integrity of the Aggie Muster Committee and the tradition which it upholds, I ___________________, agree to the Aggie Muster Committee behavior and alcohol policy. 

Signature_____________________________

Date__________________